Civic Service – Office Management Assistant (M/F) – Based in Pantin

Background

Founded in 1998, Sport dans la Ville become the leading organization in France organization through sports. Sport dans la Ville a success story in social entrepreneurship: all of the programs implemented by Sport dans la Ville now Sport dans la Ville the social and professional integration of 15,000 young people enrolled inorganization.organization supported by businesses and public partners (ministries, regions, and cities).

 

Mission

 

As part of the Office Management team for Sport dans la Ville facilities Sport dans la Ville , based at
Pantin, your responsibilities will include:

 

• Handle front desk reception and office administration (mail, deliveries, switchboard, visitor assistance).
• Assist with monitoring general services and vendors, the vehicle fleet, and IT equipment.
• Respond to employee requests and ensure the smooth operation of the office premises.
• Process invoices and record/track payments made by check and cash.
• Approve sports registrations for young beneficiaries in coordination with the sports department.
• Distribute internal communications and manage the IDF team’s communication channels.
• Update office management processes and facility management procedures.
• Centralize communication materials for the sports fields, along with their reservations and inventory.
• Assist with organizing employee onboarding, seminars, and team-building activities.

Desired profile

• At least a two-year degree in administrative management
• Proficient with Microsoft Office and office software
• Strong organizational skills, attention to detail, ability to work independently, and adaptability
• Strong interpersonal skills and a passion for teamwork
• A Class B driver’s license and a BAFA certification are also a plus

Practical information